How To Export Salesforce Reports to Excel

We all are familiar with the Excel spreadsheet program which is used by many users worldwide to organize data and perform analysis.

In Salesforce too, we use Excel to share our Salesforce reports with colleagues, or bosses to enable reading, writing, and updating Salesforce data on Excel.

So, for this week’s issue, we will share how to export Salesforce Reports to Excel in an elaborate step-by-step guide!

Let’s gear up to learn!

Methods to export Salesforce Reports to Excel

There are some methods to consider for exporting Salesforce reports to Excel

Manually export
Schedule export
Salesforce API

1. Manually export:

This is a native functionality that allows you to Export Salesforce reports to Excel manually. You can export formatted reports as Excel files or the raw data as Excel.

To export reports from Salesforce, a user must have the ‘Export Reports’ permission. The Export Reports permission manages a user’s ability to export a report into Excel or CSV file format.

Steps to export Salesforce report to Excel in Lightning Experience

1. Go to the Reports tab.

2. Open the report you want to export.

3. Click the Edit drop-down menu on the right side of your Salesforce report and select Export.

4. Select the format for exporting the Salesforce report to Excel

Formatted Report is available for export only as an XLSX Excel file.
Details Only are available for export as XLSX or XLS file, as well as CSV.

5. Click Export

6. View your Salesforce Reports in an Excel file downloaded to your device.

Steps to export Salesforce report in Salesforce Classic

1. Go to the Reports tab.

2. Open the report you want to export.

3. In Salesforce Classic, reports do not have an Export button with exporting formats. You Simply click on Printable View.

4. The file with your Salesforce report will be downloaded to your device.

2. Schedule export

This is the approach for custom reporting. You can automate exports of specific data entities to Google Sheets or Excel. Salesforce does not allow you to export Salesforce reports to Excel on a schedule.

For exporting Salesforce data via Excel Connector, we must be careful not to mess up. You can easily export Salesforce data to Excel with Coupler.io to avoid any extra challenges,

3. Salesforce API:

Another option for exporting Salesforce reports to Excel is the Salesforce REST API.

This is an advanced approach, which may require coding skills to extract data via the Salesforce API. We have to write a code yourself to withdraw data.

What Are the Export Limits from Salesforce to Excel?

There is no limited number of rows and columns for Details Only reports in XLS or CSV formats.
Up to 100,000 rows and 100 columns for Formatted Reports or Details Only in XLSX format.
Joined reports can include a maximum of 2,000 rows
We can’t export historical trending reports.
We can only export a maximum of five reports at one time.